Administrative Assistant Position Opening
JOB DESCRIPTION
Part-Time Administrative Support
THE ORGANIZATION
G.IRL is a 501(c)(3) nonprofit organization that supports girls and gender-nonconforming youth from underprivileged neighborhoods. We offer culturally affirming programs to introduce our youth to unique experiences they may not otherwise have access to. For over six years, we have made learning something new accessible to our audience by eliminating common barriers such as transportation, membership fees, and meals.
Our mission is to empower girls from underserved communities by providing them with high-quality experiences. We achieve this by working with community partners, corporations, and other organizations to offer unique opportunities such as coding camps, support for teen mothers, and access to the arts, wellness, and career exploration. We provide these experiences to our youth audience to help them grow and succeed personally and professionally.
In addition, we actively support LGBTQIA+ youth in Compton through inclusive sexual health programs, relationship education, and exposure to queer mentors and businesses.
We are growing out of our awkward adolescence and looking for someone to grow with us.
POSITION SUMMARY
The Part-Time Administrative Support position is a Hybrid position that will be roughly 15-20 hours per week.
The Part-Time Administrative Assistant supports the organization's day-to-day operations. They may work with program managers, directors, executive teams, and other staff to ensure efficiency and foster positive relationships. Responsibilities can include:
General office support: Greeting visitors, answering phones, managing mail, and maintaining the office space
Administrative support: Scheduling meetings, travel arrangements, and events
Communication: Drafting letters, emails, and other documents and managing correspondence
Database management: Updating contact information, maintaining mailing lists, and processing donations and memberships
Event coordination: Facilitating special event registration and execution
ESSENTIAL FUNCTIONS
Work with the Program Specialist to ensure the successful implementation of programs on the day of.
Responsible for supporting programming on the day, including setting up, breaking down, ordering food, and transportation.
Ordering supplies and snack
Updates website, sends news blasts, and other digital media.
Data Entry, including entering student information into Salesforce or other data collection software
Develop and maintain efficient systems for sign-in/out & attendance tracking, and support intake/front desk with up-to-date information.
QUALIFICATIONS – KNOWLEDGE, SKILLS, AND ABILITIES
High School Diploma or equivalent
2 years of Administrative experience; 2 years working with diverse youth populations
Excellent Written and Verbal Communication
Tech-savvy individuals with experience in Microsoft Office and Google Suite. Familiarity with Canva, Adobe Acrobat, and Salesforce is a plus but not required.
Highly organized with extreme attention to detail.
Can work independently and take initiative
Driver's License required at the time of hiring
We seek someone with experience working with youth from underserved communities and sensitive populations, including BIPOC, LGBTQIA+, gender-nonconforming youth, and families. You should be able to manage multiple projects in a fast-paced environment with rigorous attention to detail and have demonstrated problem-solving skills and flexibility.
PHYSICAL AND MENTAL ASPECTS OF THE POSITION
An employee must be able to meet the physical requirements of this position to perform its essential functions. Reasonable accommodations will be provided for individuals with disabilities to enable them to perform these functions.
The employee may need to engage in various physical activities such as standing, walking, sitting, reaching with hands and arms, climbing, balancing, stooping, kneeling, crouching, or crawling. At times, the employee may be required to lift and move objects weighing up to 20 pounds.
It's important to note that some activities are held outdoors.
Background checks, including fingerprinting, are required
SALARY
$24.23 an hour
SHIFT AND SCHEDULE
15-20 hours a week; must be able to work most weekends in person.
Weekend in-person events run 4 - 6 hours.
BENEFITS
Mileage reimbursement at 0..67 a mile
1 week of paid vacation
4 paid mental health days
5 days of paid sick leave
Paid jury duty leave
Paid bank holidays
EQUAL OPPORTUNITY/DIVERSITY AND INCLUSION STATEMENT
G.IRL provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex (including but not limited to pregnancy), gender expression, gender identity or sexual orientation, military and veteran status, medical condition, ancestry, marital status, citizenship, national origin, age, physical and/or mental disability or genetics. In addition to federal law requirements, G.IRL complies with applicable state and local laws governing nondiscrimination.
